TABLE OF CONTENTS
I. Invite Guests to a Boardable Spotlight Meeting
Organization Admins and Meeting Owner / Collaborators can add guests to any meeting.
Organizations on the Essentials can invite up to 5 guests per meeting.
Organizations on the Professional, and Enterprise plans have the ability to invite an unlimited number guests to Boardable Spotlight.
To invite a guest:
Navigate to the meeting page
Click Update Members in the People section
Scroll to the bottom
Enter the guest's name and email adddress
Click Add
The guest will be listed under the People section with (Guest) in front of their name
Click Save
The guest will now be listed in the Guests section under People on the meeting page
Click the icon under Send Link to send or re-send meeting information to the guest
II. Guest Joining a Boardable Spotlight Meeting
If invited to a meeting in Boardable Spotlight as a guest, look for the email invitation to RSVP and to join the meeting. This invitation may be sent in advance of the meeting or at the time of the meeting, If it has not been received, please contact the administrator of the meeting to ask them to "send the link".
To join a Boardable Spotlight meeting as a guest:
From the email received, click the link under Join the meeting in Spotlight by Boardable when the meeting time has arrived
If joining by dial-in, use the information provided in the email
The email address will be pre-loaded (based on the invitation) the first time the guest lands on the Boardable log in page
Create a password or continue with a 3rd party single sign-on provider
After agreeing to the privacy terms, click Create Account and Join Meeting
Note: it is best to do this immediately prior to the meeting. Once the account is created, the log in email and password will be required
If taken to a Boardable organization page, click Guest Meeting Access
The meeting will open; if prompted with a pop-up asking permission to use your camera and microphone, click Allow (this pops up at different times depending on the browser)
Prior to joining the meeting, check and determine the following:
Select audio (microphone source) preference
Click the microphone icon to mute sound
Select video (camera source) preference
Click the video camera icon to block video
Click Join Meeting
Note: If the desired camera and microphone options are not displayed in the dropdown, we recommend manually enabling the camera and microphone in the browser. Learn how to do it by following the link associated with the appropriate browser:
Related Articles
What does it mean to be a guest in a Boardable Meeting?: this article provides an overview of what it's like to be a guest in a Boardable meeting