TABLE OF CONTENTS
I. Introduction
I. Introduction
Meetings can be deleted by people with the following roles:
Organization Admins
Meeting creator/owner
Meeting collaborator
When a meeting is deleted, all its content (including its tasks, polls, agendas, and documents) is also deleted. Deleted meetings cannot be restored on the interface.
When a meeting is deleted, invitees are sent an email update notification. This notification removes the meeting's event from their personal calendars. For single-day meetings, meetings in a recurring series, and complete multi-day meetings, it can include customized text (i.e. a note about the cancellation reason.)
After a meeting is deleted, the following details continue to display in the Deleted Meeting List:
Meeting title
Meeting date, if set
Represented in text, and in a calendar icon
No date listed for find-a-date meetings
Meeting time, if set
No time listed for find-a-date meetings
Groups added, if any
Admins, observers, and members invited, represented by their profile pictures
These details cannot be permanently removed from the Deleted Meeting List.
When a meeting is deleted, any tasks or polls created from the meeting page are also deleted. These deleted items cannot be recovered.
To remove a meeting from invitees' calendars and prevent them from viewing it on the platform without deleting its tasks and polls, empty the meeting's invite list instead of deleting the meeting. To learn how to do so, please see Related Articles.
II. Delete Single- / Multi-Date Meeting
To delete a single or multi-day meeting:
Navigate to the meeting page
To learn how to do this, see Related Articles
Click More Actions (︙)
Click Delete Meeting
The Delete Meeting menu pops out
To add a customized message to the cancellation notification sent to invitees:
Click into the text box labeled Type your message
Type desired customized message
Click Delete Meeting
The meeting page is deleted from Boardable
Invitees receive a cancellation notification containing the custom text added during step 4, if any
The meeting's event is removed from invitees' calendars
III. Delete a Single Meeting in a Multi-Day Meeting
Note: custom cancellation text is not supported when removing a single day from a multi-day meeting.
To delete only one of the meetings setup in a Multi-Day Meeting:
Navigate to the meeting page (to learn how to do this, please see Related Articles)
Click Edit Meeting info (the button showing a pencil on paper)
Click the X next to the day to cancel
Click Continue
Click Save
The date selected during step 3 is removed from the Boardable meeting page
Invitees receive a cancellation notification for the date selected during step 3
IV. Delete a Recurring Meeting Series
Notes:
Past meetings in a series cannot be deleted in bulk. For meetings whose meetings are all Past or Today, the Trash button is not available on the meeting series page. To delete past meetings in a series, please use section V.
Custom cancellation text is not supported when deleting a series; this is only possible when deleting individual meetings within a series. To delete specific meetings from a series with custom cancellation text, please use section V
To delete all upcoming meetings in a recurring meeting series:
Navigate to the meeting page (to learn how to do this, please see Related Articles)
Click More Actions
Click View Meeting Series, opening the Meeting Series page
Click the Trash button at the top right side of the page
This option is only available for recurring series with upcoming meetings
Click Delete
The meeting pages for all future meetings in the series are deleted from Boardable
Invitees receive cancellation notifications for future meetings in the series
These meetings' events are removed from invitees' personal calendars
V. Delete a Single Meeting in a Recurring Series
To delete a single meeting instance in a recurring meeting series:
Navigate to the meeting page of the specific meeting you intend to delete (to learn how to do this, please see Related Articles)
Click More Actions
Click Delete Meeting
The Delete Meeting menu pops out
To add a customized message to the cancellation notification sent to invitees:
Click into the text box labeled Type your message
Type desired customized message
Click Delete Meeting
The meeting page is deleted from Boardable
Invitees receive a cancellation notification containing the custom text added during step 4, if any
The meeting's event is removed from invitees' calendars
Related Articles
Meeting Lists: Learn how to view a list or calendar grid of meetings via Boardable
Navigate to Boardable Meeting page: Learn how to navigate to the Boardable. meeting page in order to see the agenda, comments, tasks, polls, join the meeting, etc.
Invite / Remove People from Meetings: Learn who received invites, how to invite more people, or un-invite (remove / delete) individuals from a meeting in Boardable.
Step-by-Step Guide to a Meeting Process: a guide to help navigate creating, managing, and running a meeting in Boardable.
View Deleted Meetings and Re-Notify: learn how to view deleted meeting titles, resubmit notification of cancelled meetings, and remove matching events from invitees' calendars.
Meeting Roles and Permissions: learn about the different types of meeting roles, such as Collaborator, and the permissions associated with that role.
Notifications - Send Messages and Updates: learn how Collaborators can send messages to resend invitation, request RSVP, send updates, or share relevant meeting information.