TABLE OF CONTENTS
II. Delete a Meeting
I. Important Notes When Cancelling at Meeting
Things to be aware of when cancelling (deleting) a meeting
Organization Admins, the Meeting Owner, and Collaborators for that meeting can delete a meeting
Once a meeting is deleted, everything associated with the meeting will be lost (including agenda, polls, tasks, comments, etc.)
If it was a recurring meeting and the entire series was deleted, past meetings will be preserved - only upcoming meetings are deleted
If the meeting was published and invitations were sent, it is very important to notify members. This is not only to inform the invitees, but also so that it can be removed from their personal calendars. When notifications are sent for a deleted meeting, the invitee will receive an email with information similar to this:
II. Delete a Meeting
To completely delete a single or multi-day meeting:
Navigate to the meeting page
Click Edit Meeting Info in the right menu panel
Click Delete Meeting on the Edit Meeting page
The Delete Meeting confirmation pop-up will be displayed
III. Delete a Single Meeting in a Multi-Day Meeting
To delete only one of the meetings setup in a Multi-Day Meeting:
Navigate to the meeting page
Click Edit Meeting in the top right corner of screen
Click the X next to the day to cancel
Click Continue
On the next screen click Save
The Re-send Meeting Invites pop-up window is displayed
Ensure everything is properly checked
Click Send
Invitees will be notified of the change
IV. Delete a Recurring Meeting Series
To delete all of the meetings in a recurring meeting series:
Navigate to the meeting page (any page associated with the recurring meeting series)
Click the Edit Meetings icon at the top right of the screen
Scroll to the Meeting Schedule section and click Edit Recurring Settings
Click Recurring Meeting Info
Click the trash can icon on the right side of the Recurring Meeting Info page
The Delete Meetings confirmation pop-up will be displayed
Note that it asks for confirmation to delete all upcoming meetings (past meetings will be preserved)
Ensure that Notify members of this meeting that it has been canceled is checked
All dates being cancelled will be listed
Click Delete to confirm deletion of all dates listed and notify members
To cancel the deletion, click Cancel
If Delete was clicked, the meeting dates listed are deleted
V. Delete a Single Meeting in a Recurring Series
To delete a single meeting instance in a recurring meeting series:
Navigate to the meeting page of the specific meeting you intend to delete
Click the Edit Meetings icon at the top right of the screen
Click Delete Meeting on the Edit Meeting page
The Delete Meeting confirmation pop-up will be displayed
Note the warning
Ensure that Notify meeting members that it has been canceled is checked
Click Delete Meeting to confirm deletion and notify members
To cancel the deletion, click Close
If Delete Meeting was clicked, that meeting is deleted - the Recurring Meeting List will no longer show this date
Related Articles
Step-by-Step Guide to a Meeting Process: a guide to help navigate creating, managing, and running a meeting in Boardable
Meeting Roles and Permissions: learn about the different types of meeting roles, such as Collaborator, and the permissions associated with that role
Notifications - Send Messages and Updates: learn how Collaborators can send messages to resend invitation, request RSVP, send updates, or share relevant meeting information