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      Edit a Single or Multi-Day Meeting

      Learn how to edit meeting information for a single date or a multi-day meeting in Boardable.

      TABLE OF CONTENTS

      I. Introduction

      II. Edit Single or Multi-Day Meetings

      I. Introduction

      After invites are sent for a meeting, all meeting edits send invitees an update email notification. These notifications cannot be disabled. To prevent unwanted notifications, make all necessary edits before sending invites.

      To learn more about sending invites, please see Related Articles.

      A single-date meeting cannot be edited into a multi-day meeting or into a recurring meeting series. To make a multi-day meeting or a recurring meeting series, create a new meeting. To learn how to do so, please see Related Articles.

      Meetings which do not use the scheduling poll cannot be edited to use the scheduling poll. To make a meeting with a scheduling poll, create a new meeting. To learn how to do so, please see Related Articles.

      II. Edit Single or Multi-Day Meetings

      To edit a single date or multi-day meeting:

      1. Navigate to the meeting page

        1. To learn how to do this, please see Related Articles

      2. Click Edit Meeting Info (the button showing a pencil on paper)

        1. Edit meeting info menu opens

          Edit a single- or multi-day meeting

      3. Make desired changes to the fields listed below. Click Next between fields to open the following field and collapse the previous field. To edit a previously completed field, click its heading; its subfields expand.

        1. Meeting Details

          • Title

          • Description

            Edit a single or multi-day meeting

        2. Date and Time

          1. Timezone

            • Defaults to the timezone selected in the user's settings; to change, click this subfield, dropping down options, then click desired option

            • To learn more about timezones in Boardable, please see Related Articles

          2. Date (required)

            • Click into text box; date picker expands

            • Click desired date from date picker

          3. Start time (required)

            • Click subfield; times drop down, in increments of 15 minutes

            • Click desired start time

          4. End time (required)

            • Click subfield; times drop down, in increments of 15 minutes

            • Click desired end time

              Edit a single or multi-day meeting 1

        3. Location and Video

          1. Location

          2. Video; defaults to Boardable Video

            • To use Zoom integration, click Other video

            • To use a custom video conferencing option at a self-provided URL:

              • Click Other video

              • Click field beneath Third Party Video Service to drop down options

              • Click Other from this drop down

              • List the external video conferencing URL in the text box beneath this

            • To remove video conferencing from the meeting, click No video

              Edit a single or multi-day meeting 2

        4. Invitees

          1. Add Boardable admins, observers, and members to meeting

          2. To add all members of group

            • Click desired group title beneath Quick Add or

            • Type group title in Search groups and people text box

            • Click group title from the menu beneath this

          3. To add individuals, type their display name in Search groups and people, then click their name from the menu beneath this

            Edit a single or multi-day meeting 3

        5. Guests

          1. Add people who do not have Boardable accounts to the meeting; to learn more about guests, please see Related Articles

            • To add a guest recently invited to another meeting, click their email address from the Recently added list

            • To add a guest with no recent invite history:

              • Type guest's email address in the Enter email address text box

              • Click Add guest

      4. Save the meeting

        1. To save without sending email update notifications, and without changing invitees' calendar events, click Save

        2. To save and send all invitees email update notifications which apply edits to invitees' calendar events, click Save and Notify Invitees

          Edit a single or multi-day meeting 5

      Related Articles