---
title: Additional Annotation Options
description: Learn how to annotate a document using tools not displayed on the menu (such as callouts and stamps).
---

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# Additional Annotation Options

## Learn how to annotate a document using tools not displayed on the menu (such as callouts and stamps).

---

### **Table of Contents**

#### [**I. Callout**](https://docs.boardable.com/knowledge/additional-annotation-options#callout)

#### [**II. Link**](https://docs.boardable.com/knowledge/additional-annotation-options#link)

#### [**III. Stamp**](https://docs.boardable.com/knowledge/additional-annotation-options#stamp)

#### [**IV. Create Custom Stamp**](https://docs.boardable.com/knowledge/additional-annotation-options#create-custom-stamp)

#### [**V. View Annotator**](https://docs.boardable.com/knowledge/additional-annotation-options#view-annotator)

---

#### I. Callout

To add a callout to a document:

1. Click on the document, then press the **C** button on keyboard

     1. The mouse will turn into a plus sign

            1. If here by mistake, press ESC (escape) on keyboard to cancel out of tool
     2. Choose callout color

            1. To choose between red, black, blue, and green box and arrow with default text options, click **callout** button showing the desired color

                     1. For additional color details, please refer to [Related Articles](https://docs.boardable.com/knowledge/additional-annotation-options#related-articles)

                                1. Text options defaults to the following:

                                             - **Color**: Red
                                             - **Size**: 12 pt
                                             - **Opacity**: 100%

                                               ![callout color options](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/callout%20color%20options.png?width=488&height=40&name=callout%20color%20options.png)
            2. To change text options:

                     1. Click the callout button showing the desired box and arrow color twice
                     2. Click **Text**
                     3. Click desired text color

                                1. For additional color details, please refer to [Related Articles](https://docs.boardable.com/knowledge/additional-annotation-options#related-articles)

                                   ![callout text color options](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/callout%20text%20color%20options.png?width=246&height=400&name=callout%20text%20color%20options.png)
2. Click on document where arrow should point to (while mouse looks like a plus sign)

     1. Move mouse to determine length and direction of arrow

            1. Once satisfied, click mouse again to commit location
     2. Move mouse again to determine the length of the line to text box and where text box should display

            1. Once satisfied, click mouse again to commit location
3. Begin typing

     1. Options for text formatting will appear below typing area
     2. To edit after clicking out of text box, double click text area in text box

        ![callout example](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/callout%20example.png?width=376&height=104&name=callout%20example.png)

II. Link

Link selected text to URL of choice, or to another page in the document.

There are two ways to create a link on an annotated document:

1. Link on document text
2. Link on annotation

***To link on document text:***

1. Click the **Select** button

   ![select button](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/select%20button.png?width=278&height=46&name=select%20button.png)
2. Click and drag cursor across text, while holding down the mouse button, to select desired area for link

     1. Release mouse button
     2. Options drop down

        ![select menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/select%20menu.png?width=300&height=113&name=select%20menu.png)
3. Click the **Link** button

     1. *Link* menu appears

            1. To link to URL:

                     1. Click **URL**
                     2. Type or paste URL in text box
                     3. Click **Link**

                        ![link menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/link%20menu.png?width=300&height=81&name=link%20menu.png)
            2. To link to page:

                     1. Click **Page**
                     2. Type page number in text box
                     3. Click **Link**

                        ![page menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/page%20menu.png?width=300&height=80&name=page%20menu.png)

***To link on annotation:***

1. Navigate to document and open it
2. Click **Annotate**

   ![annotate-view toggle annotate](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/annotate-view%20toggle%20annotate.png?width=655&height=96&name=annotate-view%20toggle%20annotate.png)
3. Click an annotation to select it

   ![link button from select](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/link%20button%20from%20select.png?width=300&height=194&name=link%20button%20from%20select.png)
4. Click the **Link** button

     1. To link to URL:

            1. Select **URL**

               ![link menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/link%20menu.png?width=300&height=81&name=link%20menu.png)
            2. Type or paste URL in text box
            3. Click **Link**
     2. To link to a page in the document:

            1. Select **Page**

               ![page menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/page%20menu.png?width=300&height=80&name=page%20menu.png)
            2. Type page number in text box
            3. Click **Link**

### **III. Stamp**

To add a standard stamp to a document:

1. Click on document, then press the **Q** button on keyboard

     1. The mouse will turn into a plus sign with the default stamp linked to it

            1. If here by mistake, press ESC (escape) on keyboard to cancel out of tool
2. To select a different stamp then the default, click the drop-down option box that appears in the second tool bar at the top of the page
   
   ![stamp options](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/stamp%20options.png?width=576&height=44&name=stamp%20options.png)
3. Available options display (scroll to see all options)

     1. Click **Standard** or **Custom**

            1. If no custom stamps display, none have been created
            2. Please refer to [Create Custom Stamp](https://docs.boardable.com/knowledge/additional-annotation-options#h_6d5cfdfcb8) for more details

               ![stamp drop down](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/stamp%20drop%20down.png?width=225&height=400&name=stamp%20drop%20down.png)
4. Click on desired stamp
5. Click on the area of the document for stamp location

   ![stamp example](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/stamp%20example.png?width=300&height=40&name=stamp%20example.png)
6. Once clicked, a side panel and comment text box appear to the right (follow the line from the stamp)

     1. Type in the text box if desired

            1. After typing has started, an *Unposted Comment* warning will display until the comment is saved
            2. **Click Save**
            3. The comment displayed on the side panel will have a picture of a stamp icon on it to denote that it is associated with a stamp

               ![stamp example](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/stamp%20example.png?width=300&height=40&name=stamp%20example.png)

IV. Create Custom Stamp

To create a custom stamp:

1. Click on document, then press **Q** button on keyboard

     1. The mouse will turn into a plus sign with the default stamp linked to it

            1. If here by mistake, press ESC (escape) on keyboard to cancel out of tool
2. Click the drop-down option box that appears in the second tool bar at the top of the page

   ![stamp options](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/stamp%20options.png?width=576&height=44&name=stamp%20options.png)
3. Click **Custom**

     1. Click **Create new stamp**

        ![create new stamp button](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/create%20new%20stamp%20button.png?width=400&height=215&name=create%20new%20stamp%20button.png)
4. Perform the following:

     1. **Stamp text**: type text to display on stamp
     2. **Stamp text style**:

            1. Style selections apply to all text in custom stamp
            2. Select Font

                     1. Click drop-down below *Font* to display options
                     2. Click desired font
            3. Select formatting options next to *Font* drop-down

                     1. Click the desired options: *Bold, Italics, Underlie, Strikeout*
     3. **Text color**

            1. Default options are white and black

                     1. For more color options:

                                1. Click +
                                2. Click desired color from grid *or* type in Hex Code
                                3. Click **OK** and new color selection is added to default options
     4. **Background color**

            1. Click a default option of green, blue, and red or create custom

                     1. For custom color options:

                                1. Click **+**
                                2. Click desired color from grid *or* type in Hex code
                                3. Click **OK** and new color selection is added to default options
     5. **Timestamp text**

            1. ***Username*** — tick to include username of stamp annotator
            2. ***Date*** — tick to include date of stamp in each application
            3. ***Time*** — tick to include time of stamp in each application
            4. ***Date format*** — option only displays when *Date*, *Time*, or both are ticked

                     1. Select desired date format from drop-down

                        ![create new stamp menu](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/create%20new%20stamp%20menu.png?width=252&height=400&name=create%20new%20stamp%20menu.png)
5. Click **Create**
6. The mouse as a plus sign now has the custom stamp linked to it

     1. Click on the desired document location to place the custom stamp
     2. The new custom stamp is now available from the **Custom** stamp option for future use
        
        ![custom stamp example](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/custom%20stamp%20example.png?width=366&height=88&name=custom%20stamp%20example.png)

**V. View Annotator**

To see who added an annotation, hover the cursor above it. The following information displays:

- Creator
- Date created on
- Time created
- Time zone of time displayed

  ![annotation info](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/annotation%20info.png?width=600&height=233&name=annotation%20info.png)

---

### **Related Articles**

- [Annotate — Annotation Tools & Color Options](https://docs.boardable.com/knowledge/annotation-tools-and-color-options?hsLang=en): learn about tools to annotate Boardable documents
- [Annotations Access and Overview](https://docs.boardable.com/knowledge/annotations-access-and-overview?hsLang=en): learn why annotating is a good option and how to access annotations for your documents
- [Annotations — Edit / Delete](https://docs.boardable.com/knowledge/annotations-edit-delete?hsLang=en): learn how to edit, move, erase, delete, or undo / redo annotations added to a document
- [Annotations — Edit / Delete Comments](https://docs.boardable.com/knowledge/annotations-edit-delete-comments?hsLang=en): learn how to delete and edit comments as well as the status of comments
- [Document Audit Log](https://docs.boardable.com/knowledge/document-audit-log?hsLang=en): learn which document actions are logged and how to view them
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