--- title: Send Messages to Meeting Attendees description: Learn how Collaborators can send messages to resend invitation, request RSVP, send updates, or share relevant meeting information. --- [Skip to content](https://docs.boardable.com/knowledge/send-meeting-messages#main-content) ![boardable-logo-dark-1.png\]](https://docs.boardable.com/hs-fs/hubfs/Logos/boardable-logo-dark-1.png?height=38&name=boardable-logo-dark-1.png) Open main navigation Close main navigation - [Go to Boardable](https://app.boardable.com/login) [Go to Boardable](https://app.boardable.com/login) Advice and answers from the Boardable Team - There are no suggestions because the search field is empty. 1. [Help Center](https://docs.boardable.com/knowledge?hsLang=en) 2. [Meetings](https://docs.boardable.com/knowledge/meetings?hsLang=en) 3. [Manage Meeting Invitees](https://docs.boardable.com/knowledge/meetings?hsLang=en#manage-meeting-invitees) # Send Messages to Meeting Attendees ## Learn how Collaborators can send messages to resend invitation, request RSVP, send updates, or share relevant meeting information. --- ### Table of Contents #### I. [Send Message](https://docs.boardable.com/knowledge/send-meeting-messages#send-message) #### II. [Send Update Notifications](https://docs.boardable.com/knowledge/send-meeting-messages#resend-meeting-invite) #### III. [Request RSVP](https://docs.boardable.com/knowledge/send-meeting-messages#request-rsvp) --- #### **I. Send Message** Send Message / Email is supported for meeting creators, organization admins, and meeting collaborators only. To learn more about each meeting role, please see [Related Articles](https://docs.boardable.com/knowledge/send-meeting-messages#related). This feature is only available for meetings whose invitations are sent, and up to date. To learn how to read a meeting's invitation status and send invites if this is not yet done, please see [Related Articles](https://docs.boardable.com/knowledge/send-meeting-messages#related). To send a message: 1. Select **Meetings** from the main menu, and then select the relevant meeting 2. Select **Email** 1. If this option does not appear, this means the meeting's invites are not yet sent or are not up to date ![notifications-invitees](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/notifications-invitees.png?width=622&height=197&name=notifications-invitees.png) 3. The *Email Attendees* pop-up window is displayed 1. The *Email Subject* defaults to the name of the meeting, but can be changed or added to as appropriate 2. The option to *Include meeting info* can be unchecked if desired 3. Click on the box next to *Attach agenda as PDF* if applicable (this option only appears if an agenda exists) 4. Use the *Message* box to write the message 1. The toolbar at the top of the *Message* box can be used for formatting (including headers under Paragraph) and inserting links ![notification-write-message](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/notification-write-message.png?width=589&height=542&name=notification-write-message.png) 5. The options under *Send to* may change depending on meeting circumstances 1. Select the appropriate Option 1. As each option is selected, the names listed beneath this is also updated; these are the message's recipients 6. If individuals are not listed, it may be that the userwas removed. Select **Everyone** to repopulate all invited users 7. Click **Send** ### **II. Re-send Meeting Invite** ***Note****: Re-send Meeting Invite is supported for meeting creators, organization admins, and meeting collaborators only. To learn more about each meeting role, please see [Related Articles](https://docs.boardable.com/knowledge/send-meeting-messages#related).* The *Re-send Meeting Invite* option in the drop down of the right menu navigation bar of a meeting page is not visible until the meeting has been published (calendar or fully). The *Re-send Meeting Invite* modal pops up on its own in certain situations. However, it can also be selected at anytime in order to re-send invitations with the most updated information. Unlike *Send Message*, there is no area to type a message, this is simply to send meeting notifications. To send an update or meeting notification: 1. Navigate to the meeting page 2. Select **More actions** in top right navigation bar  ![notifications-more-icon](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/notifications-more-icon.png?width=234&height=57&name=notifications-more-icon.png) 3. Select **Re-send meeting invite** ![notifications-select-resend-invites](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/notifications-select-resend-invites.png?width=300&height=226&name=notifications-select-resend-invites.png) 4. The Re-send Meeting Invite window appears 1. Select **Send** 1. All invitees receive a new copy of the meeting invite ![notifications-resend-request-rsvp](https://docs.boardable.com/hs-fs/hubfs/1%20Knowledge%20Base/notifications-resend-request-rsvp.png?width=589&height=276&name=notifications-resend-request-rsvp.png) ### **III. Request RSVP** There are two ways to request an RSVP, via [*Send Message*](https://docs.boardable.com/knowledge/send-meeting-messages#send-message) or [*Re-send Meeting Invite*](https://docs.boardable.com/knowledge/send-meeting-messages#resend-meeting-invite). Send a message if it makes sense to write a note along with the request, otherwise send an update notification. 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