--- title: Use Motions And Votes description: motions, votes, minutes --- [Skip to content](https://docs.boardable.com/knowledge/use-motions-and-votes#main-content) ![boardable-logo-dark-1.png\]](https://docs.boardable.com/hs-fs/hubfs/Logos/boardable-logo-dark-1.png?height=38&name=boardable-logo-dark-1.png) Open main navigation Close main navigation - [Go to Boardable](https://app.boardable.com/login) [Go to Boardable](https://app.boardable.com/login) Advice and answers from the Boardable Team - There are no suggestions because the search field is empty. 1. [Help Center](https://docs.boardable.com/knowledge?hsLang=en) 2. [Motions & Votes](https://docs.boardable.com/knowledge/motions-votes?hsLang=en) # Use Motions And Votes ## Capture, publish, and audit board voting records **In This Article** [Before You Begin](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#before-you-begin) [Prerequisites](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#prerequisites) [Record A Motion And Vote](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#record-a-motion-and-vote) [Publish A Vote To The Public Site](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#publish-a-vote-to-the-public-site) [Link A Vote To Minutes](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#link-a-vote-to-minutes) [Run Motion And Vote Reports](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#run-motion-and-vote-reports) [Vote Deprecation Details](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#vote-deprecation-details) [Troubleshooting](https://chatgpt.com/g/g-p-6851b08d659881918d5c71881452bffb-knowledge-base/c/69947f6d-1348-832c-852d-f5fcd35fb350#troubleshooting)   **Before You Begin** The Motions and Votes feature provides a dedicated space to formally record, publish, and report on board voting activity. Instead of capturing votes directly inside minutes, you now manage all motions and voting records from a centralized meeting tab. This update improves transparency, reporting, and audit readiness. It introduces structured vote tracking, public publishing controls, and downloadable reports — including detailed vote history by member. With this release, the legacy vote function inside minutes is deprecated. Existing historical votes remain visible in read-only format, but all new votes must be recorded using the Motions and Votes tab.   **Prerequisites** To use Motions and Votes: - Voting members must be configured in your meeting or organization settings **Record A Motion And Vote** 1. Open the meeting. 2. Select the **Motions and Votes** tab. 3. Click **New Vote**. 4. In the slide-out panel, complete the required fields: - Select an **Agenda Item**. - Enter the **Motion** text. 5. Record the vote counts. - You may mark the vote as **Unanimous Yes** if applicable. - A unanimous “no” option is not available. 6. Review the calculated outcome. - The system automatically marks the motion as **Carried** or **Failed** based on majority. - You may manually adjust the outcome if needed. 7. Choose one of the following: - **Record** - **Record and Publish (for Public Site only)** 8. Click **Save**. **Additional Motion Status Options** Before recording a vote, you may mark a motion as: - Tabled - Withdrawn These options are no longer available after a vote has been recorded.   **Publish A Vote To The Public Site** If the meeting is designated as a public site meeting, you can publish voting results. 1. Follow the steps to create a new vote. 2. Select **Record and Publish**. 3. Save the vote. Once published: - The vote appears immediately on the public meeting page. - The vote also appears in the full agenda view. - Individual vote counts display for each voting member. If you select **Record** only, the vote remains internal and does not display on the public site.   **Link A Vote To Minutes** You cannot initiate a vote directly from the minutes editor. Instead, you must link an existing vote record. 1. Record and save the vote in the **Motions and Votes** tab. 2. Navigate to the meeting minutes. 3. Locate the relevant decision section. 4. Click "+" and find the decisions component 5. Click "Add Vote Record." Important: - This is a one-time import. - The vote does not dynamically sync with the original record. - Future edits to the vote will not update the minutes.     **Run Motion And Vote Reports** Motions and Votes includes built-in reporting tools to support governance and audits. 1. Select **Reports** on the left hand side of the screen. 2. Choose a date range. 3. Generate the report. 4. Download the CSV file if needed. **Available Reports** **Motion Report** - Displays motions within a selected timeframe - Includes meeting, motion text, outcome, and totals **Vote Record Report** - Displays individual voting history by member - Includes how each member voted, associated motions, and meeting details - Designed to support audit requirements   **Vote Deprecation Details** The previous vote functionality inside minutes has been deprecated. - All historical votes remain accessible in read-only format. - Users cannot edit or create new votes within minutes. - The Motions and Votes tab is now the single source of truth for vote records. This change improves reporting accuracy and ensures consistent record-keeping across meetings.   **Troubleshooting** **Why can’t I see the Record and Publish option?** The meeting must be configured as a public site meeting to enable publishing. **Why are some members excluded from the vote?** Only designated voting members are included. Review your meeting or organization settings. **Why didn’t my vote update in the minutes after editing it?** Linked votes are not dynamic. You must manually update the minutes if changes occur after linking. **Can members submit votes electronically?** No. Motions and Votes is designed for administrative record-keeping. It does not function as a live polling tool.   Questions? 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