TABLE OF CONTENTS
I. Introduction
II. Add Invitees
III. Remove Invitees
IV. Troubleshooting
I. Introduction
After invitees are added to a meeting, email invites can be sent to all invitees (including those previously invited) or none. Notifications to existing invitees cannot be selectively disabled.
Likewise, when an invitee is removed from a meeting they previously received an invite for, this meeting can only be removed from their personal calendar if other invitees are notified of the change at the same time.
To prevent unwanted notifications, make all necessary edits to the invite list before sending invites.
Guests (invitees who are not added to the organization) can only be added to meetings created after September 14th, 2023.
II. Add Invitees
To add Boardable admins, members, or observers to an existing meeting:
Navigate to the meeting page
To learn how to do this, please see Related Articles
Click Invitees
Click Edit Invitees
Edit invitees menu opens
Make desired additions
To add all members of group:
Click group title beneath Quick Add or
Type group title in Search groups and people text box and click group title from the menu beneath this
To add individuals
Type their display name in Search groups and people
Click their name from the menu beneath this
Save the meeting
To save without sending email update notifications, and without changing invitees' calendar events, click Save
To save and send all invitees email update notifications which apply edits to invitees' calendar events, click Save and Notify Invitees
To add guests to an existing meeting:
Navigate to the meeting page
To learn how to do this, please see Related Articles
Click Invitees from the left menu on the meeting page
Click Edit Guests
Edit guests menu opens
Type guest's first name, last name, and email address
Click Add Guest
Save the meeting
To save without sending email update notifications, and without changing invitees' calendar events, click Save
To save and send all invitees email update notifications which apply edits to invitees' calendar events, click Save and Notify Invitees
III. Remove Invitees
To remove Boardable admins, members, or observers from an existing meeting:
Navigate to the meeting page
To learn how to do this, please see Related Articles
Click Invitees
Click Edit Invitees
Edit invitees menu opens
Remove desired users
To remove a group
Click the X next to the group name
All members of group are removed from invite list
To remove an individual
Hover mouse over individual's name
Click Remove
Save the meeting
To save without sending email update notifications, and without changing invitees' calendar events, click Save
To save and send all invitees email update notifications which apply edits to invitees' calendar events, click Save and Notify Invitees
To remove guests:
Navigate to the meeting page
To learn how to do this, please see Related Articles
Click Invitees from the left menu on the meeting page
Click Edit Guests
Edit guests menu opens
Hover mouse over guest's name or email address
Click Remove
Save the meeting
To save without sending email update notifications, and without changing invitees' calendar events, click Save
To save and send all invitees email update notifications which apply edits to invitees' calendar events, click Save and Notify Invitees
V. Troubleshooting
If there is no option in a meeting’s editing menu to add or remove guests, this means the meeting was created before September 14th of 2023.
Guests cannot be added nor removed from these meetings.
To get a new guest list for a meeting created before this date, delete and recreate the meeting.
Related Articles
Notifications - Send Messages and Updates: learn how Collaborators can send messages to resend invitation, request RSVP, send updates, or share relevant meeting information
Edit a Single or Multi-Day Meeting: learn how to edit meeting information for a single date or a multi-day meeting in Boardable
Edit and Understand Recurring Meetings: learn how to edit all dates. or a single date, within a recurring meeting series, and learn more about working with recurring meetings
Navigate to Boardable Meeting Page: learn how to navigate to the Boardable meeting page in order to see the agenda, comments, tasks, polls, join the meeting, etc.
Delete a Meeting: learn how to cancel a meeting, including recurring meetings, in Boardable.