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Edit and Understand Recurring Meetings
Edit and Understand Recurring Meetings
Learn how to edit all dates. or a single date, within a recurring meeting series, and learn more about working with recurring meetings.
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Written by Jocelyn Gombos
Updated over a week ago

TABLE OF CONTENTS

I. Access Meeting Page

II. Edit Recurring Meeting Series

III. Extend Date for Recurring Series

IV. Edit Single Meeting in Recurring Series

I. Access Meeting Page

Access the Meeting Page in one of the following ways:

  1. Through Meetings:

    1. Click Meetings from the main menu panel to access the list of current meetings

    2. Click on the meeting name to open the meeting page

      1. Click View More at the bottom of the meetings list if the meeting date is a later date than those displayed

      2. Click Upcoming Unpublished if the meeting is not yet published at all

  2. From the Calendar:

    1. Click Meetings from the main menu panel to access the list of current meetings

    2. Beneath the Meetings header, there are two options. Select Calendar to view the meetings listed on a calendar format

    3. Click on the meeting name to open the meeting page

  3. Through Groups:

    1. Click Groups from the main menu panel to navigate to the Groups page

    2. Click on the appropriate group's name associated with the meeting

    3. Click on the meeting name from the group page to open the meeting page

II. Edit Recurring Meeting Series

From the meeting page for any date in the recurring meeting series:

  1. Click the More icon, three vertical dots, at the top right corner menu panel on the meeting page

    1. From that list, select View Meeting Series

  2. The Recurring Meeting page is displayed - this page shows the title, description, pattern of the meeting, and all of the dates included in the recurring meeting

  3. Click Edit Series at the top of the Recurring Meeting Page

  4. The Edit Series page will then display. From this page you can edit the:

    1. Recurring meeting date

    2. Series title

    3. Series location

    4. Web conference being utilized

    5. Series Description

  5. Select Save to update the entire series

III. Edit Single Meeting in Recurring Series

Note: it is best to make a change to a single meeting (especially if it affects the date or time) after the recurring meetings have been published.

To edit a single date within a recurring series:

  1. Open the meeting page for the specific date to be edited

  2. Click the Edit Meeting icon in the top right

  3. Make any changes - including date and time

    1. Please refer to Related Articles if more details on editing a single meeting are needed

  4. Click Save

  5. Confirm that Update this meeting (usually the default) is selected

  6. Click Save

  7. Confirm information is properly selected on the Send Update Notifications page when it pops up

  8. Click Send

IV. Edit Options for Single Meetings in a Recurring Series

  1. Update this meeting

    1. Only updates the single meeting date currently edited

  2. Update this and following meetings in this series

    1. Update the single meeting currently edited and all dates following

    2. Note that if a time or date was edited, that change will only be saved for current meeting being edited, not any other meetings in the series

  3. Update all meetings in this series

    1. Updates every meeting in this entire recurring meeting series

    2. Note that if a time or date was edited, that change will only be saved for current meeting being edited, not any other meetings in the series

  4. Published vs Unpublished

    1. Published: If current meeting series is published

      1. The Send Update Notifications pop-up is displayed

      2. Ensure boxes are checked appropriately and that all individuals who should receive notification are checked, then click Send

    2. Unpublished: If current meeting series is not published, this edit is complete

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