TABLE OF CONTENTS
I. Publish from Meeting Page
Note: once meetings are published, they cannot be unpublished.
To publish the meeting minutes starting from the meeting page:
Navigate to the meeting page
Click Minutes
If Minutes have note been started yet an option will populate with option on how to start, either from scratch or from an already made agenda
From the Minutes page click Publish Minutes
The Publish Minutes button is available before or during editing
Once clicked, a pop-up with an option to notify attendees will appear
Click the box if attendees should be sent a notification with a link to the minutes
Click Publish
The meeting minutes are published
The minutes can still be edited at any time
II. Publish from Spotlight
Note: once meetings are published, they cannot be unpublished. Publishing from Spotlight will not prompt to notify attendees.
To publish the meeting minutes from Spotlight:
Navigate to the meeting page
Click the Join Web Conference button
This button can be clicked at anytime, it does not need to be at meeting date or time
Once Spotlight has been opened click the edit icon
Click Publish Minutes
The Publish Minutes button is available before or during editing
Note: Minutes can not be Published if they have note been started
The meeting minutes are published
The minutes can still be edited at any time
Since notify attendees is not available when publishing in Spotlight, this is an alternative way to notify attendees:
View the pdf for the meeting minutes
From the meeting page, click Edit Minutes, then View as PDF
Once the pdf opens, click on the url and copy the address (highlight and press Ctrl+C (non-Macs) or Cmd+C (Macs) on your keyboard
Return to the Minutes page
Close the pdf and click the back arrow on the Minutes page to return to the Meeting page
Click Send Message from the meeting page to notify members that minutes are published
Type a message and a name for the link, such as Meeting Minutes, then highlight the name and click the link icon
A box will pop-up - paste the copied URL address into the URL box (click in the URL box and press Ctrl+V (non-Macs) or Cmd+V (Macs) on your keyboard)
Click Save (note that you can also choose if you want the link to open in the current window or a new window)
Ensure the proper users are selected to be notified, then click Send
Related Articles
Step-by-Step Guide to a Meeting Process: this is a guide to help navigate creating, managing, and running a meeting in Boardable
More on Minutes (free-form):
Create Meeting Minutes: learn how to create meeting minutes from the meeting page and from Boardable Spotlight
Edit / Format Meeting Minutes: learn how to edit meeting minutes along with some tips on moving sections, deleting sections, and formatting (i.e. indenting, page breaks)
Meeting Minutes — Additional Options: learn about all of the options available through the plus icon within free-form meeting minutes
Attendance in Meeting Minutes: learn how to record and edit detailed attendance, within free-form minutes, during the meeting and after