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Publish Meeting Minutes

Learn how to publish free-form minutes through the meeting page or through Spotlight.

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Written by Jocelyn Gombos
Updated this week

TABLE OF CONTENTS

I. Publish from Meeting Page

II. Publish from Spotlight

III. Edit Published Minutes

I. Publish from Meeting Page

Note: once meetings are published, they cannot be unpublished.

To publish the meeting minutes starting from the meeting page:

  1. Navigate to the meeting page

  2. Click Minutes

  3. If Minutes have note been started yet an option will populate with option on how to start, either from scratch or from an already made agenda

  4. From the Minutes page click Publish Minutes

    1. The Publish Minutes button is available before or during editing

  5. Once clicked, a pop-up with an option to notify attendees will appear

    1. Click the box if attendees should be sent a notification with a link to the minutes

    2. Click Publish

  6. The meeting minutes are published

    1. The minutes can still be edited at any time

II. Publish from Spotlight

Note: once meetings are published, they cannot be unpublished. Publishing from Spotlight will not prompt to notify attendees.

To publish the meeting minutes from Spotlight:

  1. Navigate to the meeting page

  2. Click the Join Web Conference button

    1. This button can be clicked at anytime, it does not need to be at meeting date or time

  3. Once Spotlight has been opened click the edit icon

  4. Click Publish Minutes

    1. The Publish Minutes button is available before or during editing

      1. Note: Minutes can not be Published if they have note been started

  5. The meeting minutes are published

    1. The minutes can still be edited at any time

  6. Since notify attendees is not available when publishing in Spotlight, this is an alternative way to notify attendees:

    1. View the pdf for the meeting minutes

      1. From the meeting page, click Edit Minutes, then View as PDF

    2. Once the pdf opens, click on the url and copy the address (highlight and press Ctrl+C (non-Macs) or Cmd+C (Macs) on your keyboard

    3. Return to the Minutes page

      1. Close the pdf and click the back arrow on the Minutes page to return to the Meeting page

    4. Click Send Message from the meeting page to notify members that minutes are published

    5. Type a message and a name for the link, such as Meeting Minutes, then highlight the name and click the link icon

      1. A box will pop-up - paste the copied URL address into the URL box (click in the URL box and press Ctrl+V (non-Macs) or Cmd+V (Macs) on your keyboard)

      2. Click Save (note that you can also choose if you want the link to open in the current window or a new window)

    6. Ensure the proper users are selected to be notified, then click Send

III. Edit Published Minutes

Minutes can be further edited once published. To do so:

  1. Navigate to the desired meeting page

    1. To learn how to do this, please see Related Articles

  2. Click Edit Minutes

  3. Click Edit Minutes again

    1. Minutes editor opens

  4. Make desired changes to Minutes; these changes are auto-saved

Please know that in order for the PDF loaded by the device to display these edits, it may be necessary to clear the browser's cache. For more on this, please see Related Articles.

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