Send Meeting Invites

Learn how to send meeting invitees email invite notifications.

TABLE OF CONTENTS

I. Introduction

II. Read Invitation Status

III. Send Meeting Invitations

IV. Send Meeting Update Notifications

I. Introduction

Sending meeting invites causes invitees to receive an email notification about the meeting.

This notification is sent to the invitee's login address, and not to any other address which may be listed in their user settings. It contains a file attachment which automatically creates an event in the invitee's personal calendar.

Invites can be sent to all invitees, or to none.

When a meeting's title, description, date, time, location, video conferencing component, or invite list is edited, updated invitations are optional.

These notifications contain file attachments which automatically update events in the calendars of existing invitees.

Opting not to send these prevents invitees from seeing the most up-to-date information in their calendar events.

Updated invitations can be sent to all invitees, or to none. Sending to only some invitees is not supported.

When a meeting is edited to include new invitees, existing invitees must be notified of the change in order to send an invite to the newly added person. Sending new meeting invites without notifying existing invitees is not supported.

II. Read Invitation Status

A meeting can have one of three invitation statuses:

• Invitations sent

• Invitations not sent

• Meeting details changed, invitations not resent

To learn which describes a meeting:

1. Navigate to the meeting page

   1. To learn how to do this, please see Related Articles

2. Reference the Invitations heading in the left menu

   1. When invitations are sent, a check mark is displayed in this field

      

   2. When invitations are not sent, a blue exclamation point is displayed in this field

      

   3. When the meeting has been edited without notifying invitees, a red exclamation point is displayed in this field

      

III. Send Meeting Invitations

To send invitations:

1. Navigate to the meeting page

   1. To learn how to do this, please see Related Articles

2. Click Invitees

3. Click Send Invitations

   1. Send meeting invitations menu pops out

      

4. Click Send

   

IV. Send Updated Meeting Invitations

To send meeting update notifications after editing a meeting:

1. Navigate to the meeting page

   1. To learn how to do this, please see Related Articles

2. Click Invitees

3. Click Send Updated Invitations

   1. Send updated meeting invitations menu pops out

      

4. Click Send

   

When an invitee is added to a meeting by adding them to the group, the Send updated invitations button does not appear on the meeting page. To provide the new group member with an email invite (and to send all existing invitees an update notification) in this case:

1. Navigate to the meeting page

   1. To learn how to do this, please see Related Articles

2. Click More actions (︙)

3. Click Re-send meeting invite

4. Click Send

    

   

    

   When you update a meeting or add new members after the initial invite has already been sent out, you’ll be prompted to choose how you'd like to notify attendees.

   You will see the following options:

   • Notify everyone
     This option sends an updated invitation email to all invitees, regardless of whether their details have changed.

   • Notify only new/removed invitees
     This choice limits emails only to those who have been newly added or removed. It helps reduce email volume, but note that the attendee list may be outdated for those who are not re-notified.

   Important:
   Even if you choose to notify only new or removed invitees, all invitees will still receive automatic updates if the date, time, or location of the meeting changes.

Related Articles

• Navigate to Boardable Meeting Page: Learn how to navigate to the Boardable meeting page in order to see the agenda, comments, tasks, polls, join the meeting, etc.

• Calendar Event Notifications: Automatically send meeting invitations and changes as calendar events.

• Publish Meeting Materials: Learn how to make a meeting's agenda and other documents visible to invited members.