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Public Meeting Page

Learn how to share a meeting's materials and information to visitors who aren't logged in

Phoenix Robertson avatar
Written by Phoenix Robertson
Updated over a week ago

TABLE OF CONTENTS

I. Overview of Public Meeting Page

II. Enable Public Meeting Page

III. Access Public Meeting Page

IV. Share Public Meeting Page

I. Overview of Public Meeting Page

A Public Meeting Page lets organizations share meeting materials with the public.

The details that can be included on the meeting page are:

  • Overview

  • Agenda

  • Decisions

  • Action items

  • Video conferencing component if external link used

    • This cannot include Spotlight or Zoom integrated video conference

  • Names of meeting invitees

  • Meeting documents

This is an example of a Public Meeting Page:
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II. Enable Public Meeting Page

Notes:

  • Only Organization Admins and Meeting Collaborators can enable a Public Meeting page

  • Public Meeting Pages can link to video conferences hosted on external third parties

    • Public Meeting Pages cannot link to video conferences hosted on Spotlight; only invited Boardable users and Guests can access these

    • Public Meeting Pages cannot link to video conferences hosted on the Zoom integration

      • To make a Zoom meeting available to the public, please add Zoom to the meeting without the integration—See Related Articles to learn how to do so

To enable a public meeting page:

  1. Navigate to the meeting page

  2. Click Public Page

    1. This navigates to the meeting's Public Page

  3. Click Enable Meeting Public Page

    1. The options below drop down; all are enabled by default

      1. Remote URL

        Gives access to a third party video conferencing component; this cannot give access to a video conference hosted via Spotlight or the Zoom integration

      2. Overview
        The meeting description content

      3. Agenda
        The meeting's Agenda; for explanation of Agenda, please see Related Articles

        • Note: in order for Agenda to display on a Public Meeting Page, the meeting and Agenda must be published

      4. Minutes
        Minutes for the meeting; for explanation of Minutes, please see Related Articles

        1. Note: in order for Minutes to display on a Public Meeting Page, the meeting and Minutes must be published

      5. Attendance
        A list of invitees

        1. Note: names of all invitees listed, regardless of RSVP or attendance status

      6. Supplemental Documents
        Documents attached to the meeting page, listed by title

    2. To disable an option and remove it from public meeting page:

      1. Click box next to unwanted option to make it empty

  4. Click Save

III. Access Public Meeting Page

To access a Public Meeting Page:

  1. Navigate to the meeting

  2. Click Public Page

  3. Click the Open icon to the right of the Remote URL

IV. Share Public Meeting Page

Public Meeting Pages can be shared via link. To copy a link to a public meeting page:

To access a Public Meeting Page:

  1. Navigate to the meeting

  2. Click Public Page

  3. Click Copy

Related Articles

  • Meeting Roles and Permissions: learn about the different types of meeting roles, such as Collaborator, and the permissions associated with that role

  • Agenda - Build and Edit: learn how to build an agenda from scratch or from a template, edit items, and move items around

  • Create Meeting Minutes: learn how to create meeting minutes from the meeting page and from Boardable Spotlight

  • Add Zoom to Boardable Meeting: Learn how to create a meeting that includes the Zoom link in the Boardable invite, whether the Zoom account is integrated or not.

  • Add Video Conferencing to a Meeting: Meeting remotely? Quickly add a third-party remote option (i.e. Boardable Spotlight, Zoom, etc.) to your meeting!

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