Table of Contents
I. Introduction to Calendar Event Notifications
Boardable seamlessly connects meetings with Outlook, Google, iCalendar, and Yahoo calendars so that everyone can stay informed and prepared for meetings.
Calendar event notifications are sent to meeting invitees at their login addresses when the meeting creator publishes the meeting with notifications (via either Save the date or Publish full meeting).
Please note that the meeting creator is not automatically provided a calendar event notification, unless they are also invited to the meeting. To learn how to invite people to a meeting, please refer to Related Articles.
For more on publishing a meeting, please refer to Related Articles.
These emails notifications contain an .ics file which automatically creates—or edits—a calendar event for the desired meeting or meeting series.
II. Meeting Invite Notifications
Note: Meeting invite email notifications are sent only to login addresses, and not to any other address added within user settings
Meeting invite email notifications contain the following information:
Meeting title; prefixed by "(Recurring)" for installments to recurring series
Date and time
List of all invitees
For recurring series, link to Boardable series page
Link to video conferencing component, if any
For Spotlight meetings, dial-in information
.Ics file which automatically creates an event in the calendar
III. Meeting Update Notifications
Note: Meeting update email notifications are sent only to login addresses, and not to any other address added within user settings
Update notifications are sent when a meeting is edited, and contain the same information as do Invite notifications.
If the edit to the meeting changes one of these details, the update notification reflects this.
The .ics file contained by update notifications automatically applies these edits to the matching meeting's calendar event.
IV. Meeting Cancellation Notifications
Note: Meeting cancellation email notifications are sent only to login addresses, and not to any other address added within user settings
Meeting invitees also receive a calendar event cancellation notice by email when a meeting is cancelled with notifications enabled. (To learn how to cancel a meeting with notifications enabled, please refer to Related Articles.
These notifications contain the same information as an invite notification, alongside a flag reading This event has been cancelled.
The .ics file contained by cancellation notifications removes the matching meeting from the calendars of recipients.
V. RSVPs
Recipients can RSVP to meetings from invite notifications. These emails provide two RSVP fields: one managed by the email provider, and one managed by Boardable.
For users who RSVP via the option managed by Boardable, the meeting page is updated to indicate their RSVP.
Related Articles
Publish a Meeting: Learn how (and what it means) to publish a meeting to the calendar only and learn how to fully publish any Boardable meeting.
Invite / Remove People from Meetings: Learn who received invites, how to invite more people, or un-invite (remove / delete) individuals from a meeting in Boardable.
Notifications: Learn how to read and use notifications.
Join Spotlight Meeting via Dial-in: Learn how to join Boardable Spotlight from a remote location by dialing in from your phone.
Delete a Meeting: Learn how to cancel a meeting, including recurring meetings, in Boardable.
Update My RSVP: Learn how to update your own response to a meeting in Boardable
Meeting Link: Open in Browser or Desktop App: Open your Boardable meeting link in your current browser or Boardable's Desktop App
Join Zoom Meetings from Boardable: Learn how to join a Zoom meeting from Boardable and still use the advantages of Boardable Spotlight
Update RSVP for Meeting Invitees: Learn how Collaborators can update the RSVP for individuals on the meeting page in Boardable
Calendar Events — Troubleshooting: Learn how to troubleshoot incorrect times listed on a calendar event for a meeting