TABLE OF CONTENTS
ii. Top Menu Bar
iii. Bottom Menu Bar
I. Boardable Spotlight Information
Boardable Spotlight brings together all the necessary tools to meet virtually and in person, collaborate seamlessly, and document decisions so that less time is spent on meeting logistics and more on meeting goals.
Note: integrated video conference options are only available on Grassroots, Essentials, Professional, or Enterprise plans.
With intuitive tools and a one-screen experience, Boardable Spotlight provides features to create an efficient, effective, and collaborative environment.
Features
Built-in meeting agenda: the agenda is visible during meetings to help participants focus on meeting objectives without distractions
Take and publish minutes: the Meeting Collaborator can stay on the same meeting screen while taking minutes so that nothing is missed
View Meeting files: relevant meeting files are easily accessible from the video conference
Present Meeting files: present files during the meeting from one screen
View Attendees: view all people attending the meeting; Administrators can mute or turn off webcams for all or individuals
Chat: comment on activity during the meeting without interrupting, gather questions through chat, silently applaud an initiative, so many possibilities
Raise hand: let the speaker know you have something to say without interrupting them while they are speaking
Screen sharing: a user can share their screen and take over the main video with their presentation
Meeting Info: need to hop off the video conference and switch to phone - the meeting information is available on screen
Meeting recording: record the meeting and access the recordings later for reference
Value
Increases engagement and productivity
Eliminates the need for multiple business applications
Transparency
Saves time
Additional information:
25 attendees can have their cameras (video) on at the same time, but up to 250 attendees can participate in a meeting
If an attendee is experiencing a poor internet connection during a meeting, other participants' videos will automatically turn off for that specific attendee to conserve bandwidth (audio will not be automatically disabled)
Boardable Spotlight does not yet support:
Closed captioning
Mobile access
International Dial-in capabilities
II. In Meeting Options
i. Left Navigation Panel
The tabs in the left navigation panel in Spotlight show the following options:
Icon | Meaning | Information |
 | Meeting Agenda | Displays the meeting agenda |
 | Minutes | Allows Organization Admins, Meeting Owner, or Collaborators to take minutes during meeting |
 | Meeting Files (refer to Related Articles for more information about presenting files) | Displays files attached to the meeting |
 | Chat | Allows attendees to virtually chat during the meeting |
 | Attendees | Displays the people in the meeting |
 | Recordings | Provides access to meeting recordings if applicable |
 | Home | Takes the user back to the meeting page |
 | Help | Link to a troubleshooting help article with access to Support chat |
ii. Top Menu Bar
The buttons on the top menu bar in Spotlight show the following options:
Icon | Meaning | Information |
 | Attendee Number | Displays number in meeting and is a shortcut to Attendees in the Navigation Panel |
 | Meeting Info | Displays the meeting's name, info, link, owner, and dial-in information |
  | Record or Stop
| Toggles between Record button or Stop button (start or stop recording) |
iii. Bottom Menu Bar
The buttons on the bottom menu bar in Spotlight show the following options:
Icon | Meaning | Information |
  | Microphone / Audio | Toggle between unmute and mute the microphone /audio (click the arrow to change microphone settings) |
  | Video / Webcam | Toggle between allow video or block video - click the arrow to change video source |
  | Grid View / Speaker View | Toggle back and forth between Grid View and Speaker View |
  | Raise / Lower Hand | Virtually raise your hand or lower hand |
  | Share / Stop Sharing Screen | Share your screen or stop sharing (only one person can share at a time) |
 | Leave | Leave the meeting |
iv. Full Screen Options
The option to view full screen will appear in the video panel below the presentation when someone is presenting. Click Full Screen to have the presentation fill the screen (the left navigation panel will no longer be visible).
While in full screen mode, three options are available:
Microphone icon to toggle mute or unmute
Video icon to toggle between allow or block video
Exit Full Screen icon to leave full screen mode (upper right)
v. Leaving the Meeting
There is an additional option as an Organization Admin, Meeting Owner, or Collaborator to end the meeting for all attending.
Click the arrow next to Leave to view the options
Click End Meeting For All to close out the meeting for everyone
Related Articles
More on setting up and joining:
Add Boardable Spotlight to a Meeting: easily add Boardable Spotlight to remote meetings
Join Boardable Spotlight Meeting: follow these steps to join a meeting using Boardable Spotlight
Guests and Boardable Spotlight: learn about the guest experience for Boardable Spotlight meetings
Join Spotlight Meeting via Dial-in: learn how to join Boardable Spotlight from a remote location by dialing in from your phone
Meetings with Boardable Spotlight: essential meeting platform for boards and teams
More on features:
Record a Meeting in Boardable Spotlight: Boardable Spotlight allows users to record meetings, review past recordings, and send meeting recordings
Chat in Boardable Spotlight: learn how to chat in a meeting and review the chats later in Boardable Spotlight
Muting Attendees and Keyboard Shortcuts: learn about shortcuts and muting available in Boardable Spotlight meetings
Meeting Documents - Presenting: learn how to present documents in Boardable Spotlight
Screen Sharing: learn how to screen share using Boardable Spotlight
Troubleshooting
Learn More / Troubleshoot Spotlight: learn more about possible difficulties, what Spotlight has to offer, and how to troubleshoot when in a meeting
Supported Web Browsers for Boardable Spotlight: find out which browsers support our Boardable Spotlight meeting feature
Spotlight Diagnostics Tool: use our Diagnostic Tool to check your computer's settings and troubleshoot