TABLE OF CONTENTS
Join Meeting
Note: for the best user experience and to ensure proper screen sharing, it is highly recommended to use a Google Chrome or Firefox browser.
To join a Boardable Spotlight meeting:
Log in to Boardable
Navigate to the meeting page in one of the following ways
Via Home
Via Meetings
Via Groups (if applicable)
Click the Join Web Conference button - the Join Web Conference button will appear for any meeting that has a video conference option selected, whether it's Boardable Spotlight, Zoom, or another link
Note: the Join Meeting button is not currently available in the mobile app (coming soon!) Please ask a Meeting Collaborator to send you the link.
When prompted, select the appropriate region and click Start meeting and allow others to join or continue to Step 5
The first Organization Admin or Meeting Owner / Collaborator to select a location from the dropdown selects the location for all users in the meeting
Selecting the region closest to your meeting attendees will improve the meeting's experience
From this window, the Meeting Owner can also:
Copy the meeting link to provide to a user who is unsure how to find the meeting, or to a guest
Easily provide the dial-in number and PIN to join the meeting for users unable to get to their computer
Members will not be able to enter the meeting until the meeting has started; they will see The Meeting will start soon displayed until the meeting begins
If prompted with a pop-up asking permission to use your camera and microphone, click Allow (this pops up at different times depending on the browser)
Prior to joining the meeting, check and determine the following:
Select audio (microphone source) preference
Click the microphone icon to mute sound
Click the box next to Limit background noise to enable noise suppression
Select video (camera source) preference
Click the video camera icon to block video
Click Join Meeting
Note: If the desired camera and microphone options are not displayed in the dropdown, we recommend manually enabling the camera and microphone in the browser. Learn how to do it by following the link associated with the appropriate browser:
Related Articles
More on setting up:
Boardable Spotlight Overview: learn about Boardable's video conferencing and the features available during a meeting
Add Boardable Spotlight to a Meeting: easily add Boardable Spotlight to remote meetings
Guests and Boardable Spotlight: learn about the guest experience for Boardable Spotlight meetings
Join Spotlight Meeting via Dial-in: learn how to join Boardable Spotlight from a remote location by dialing in from your phone
Boardable Spotlight: essential meeting platform for boards and teams
More on features:
Record a Meeting in Boardable Spotlight: Boardable Spotlight allows users to record meetings, review past recordings, and send meeting recordings
Chat in Boardable Spotlight: learn how to chat in a meeting and review the chats later in Boardable Spotlight
Muting Attendees and Keyboard Shortcuts: learn about shortcuts and muting available in Boardable Spotlight meetings
Meeting Documents - Presenting: learn how to present documents in Boardable Spotlight
Screen Sharing: learn how to screen share using Boardable Spotlight
Troubleshooting
Learn More / Troubleshoot Spotlight: learn more about possible difficulties, what Spotlight has to offer, and how to troubleshoot when in a meeting
Supported Web Browsers for Boardable Spotlight: find out which browsers support our Boardable Spotlight meeting feature
Spotlight Diagnostics Tool: use our Diagnostic Tool to check your computer's settings and troubleshoot